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Office Manager

May 20, 2012

Contact: Mark Wonders

Salary: $50-60K

New York City architecture & design firm has an immediate opening for a skilled administrative and accounting professional to assume the Office Manager role in their office.

Successful candidate will be responsible for:
Maintaining and coordinating schedules of all upper-management staff.
All Accounting functions: billing, AP/AR, collections, payroll
Creation, formatting, and distribution of all project-related correspondence in accordance with firm’s processes, practices, and guidelines.
Create correspondence of the following documents: proposals, consultant agreements, insurance certificates, change orders, transmittals, bulletins, addendums, letters, memos, meeting minutes, punch lists, application for payment, RFI log, reports, project set up sheet, authorization to proceed, bid packages, notice to commencements, etc.
Submit drawings to building department as necessary.
Attend project management meetings to obtain project schedules deadlines, and support-needs information to coordinate personnel task assignments.
Update Project Status Report.
Provide marketing support and assistance with the planning, coordination, writing, editing, preparation and production of submittals such as qualifications and proposals.
Other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of multi-line telephone system.
Knowledge of business communications.
Excellent customer service attitude.
Ability to work in a fast-paced environment.
Able to perform multiple tasks simultaneously.
Able to apply a high-degree of detail to all tasks.
Exceptional written and oral skills.
Type at least 70 wpm.
Strong management skills.
Proficient on various computer software packages, specifically MS Word, Excel, and Outlook.
Ability to establish priorities and work independently without supervision.
Professional appearance and demeanor is required!!


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